Legal Administrative Assistant -Senior Advocacy Unit (Full-Time)

Bay Area Legal Services (BALS) is seeking to fill a full-time position on our Senior Advocacy Unit Team. 

The position provides support to attorneys by performing administrative duties including tracking and compiling case information, entering specific case information into case management system, running grant reports if needed; preparing documents based on attorneys’ draft; proofreading, modifying documents, scheduling meetings, assisting with case information. Handling client calls, logging faxes, correspondence etc. into case files and case management system as required. Assist clients with completion of applications for review and eligibility determination for extended services further described in Job Description for position. Supports staff who are facilitating or directly providing legal services to low-income clients

Office Location

Ybor City
1302 N 19th Street
Suite 400
Tampa, FL 33605

This position is hybrid, 3 days in office and 2 days remote.

Illustrative Duties:

• Initial Case Opening & Case Management— Opening case file organization; file maintenance to insure compliance with grant requirements; Interview applicants for legal assistance and establishing preliminary eligibility; Documents case activities in Legal Server. Receiving and processing referrals, performing conflict checks, searching and downloading online court records, and forwarding to attorneys.
• Ongoing Case support—Log incoming mail and track deadlines/calendar court dates etc., assist with scheduling translators/interpreters and prepare payment for these as necessary, log and track client court ordered classes/deadlines, disclosures, updated financial affidavits etc., draft simple pleadings, notarize documents, e-file pleadings.  Assist with correspondence, phone calls, preparing and proofreading documents for submission, etc.
• Case Closure — Prepare closing letters and client evaluation/satisfaction surveys, copy & file surveys if returned, complete/review closing check list prior to closing file in Legal Server, complete LSC compliance checklist prior to official closing of file, review with & verify Team Leader check off is complete, close briefs & files in case management system.
• Grant Reporting- Provide support and case tracking results for grant reporting, i.e. submit forms to Team Leader or project director as needed, gather and supply grant data for reporting (i.e. LSC, VOCA, SAFENET, LHK, etc.)
• Various other Administrative support duties — copies, distribute mail, prepare outgoing mail (certified), maintain hard copy files, phones, fax etc. as needed.
• Community Outreach — Arrange outreach events to educate various under-served communities within Pasco County about the services offered. 

Minimum Qualifications:

• High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of experience as administrative assistant and 1 of these years in a Legal Administrative Assistant or Legal Administrative Support Position.
• Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communications skills, very detailed and deadline oriented.
• Ability to interview clients to determine essential facts and issues with regard to the nature and severity of their legal problems.
• Ability to work responsibly and independently, being a contributing team member, and comfortable with case management and organizing files and data.
• Ability and willingness to work in close contact with staff on legal problems of clients and to accept supervision and instruction.
• Sympathetic and compassionate understanding of the social, economic and legal issues faced by low-income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals.

Desirable Qualifications:

• Bilingual in English and Spanish
• Experience with a non-profit organization
• Demonstrated success working as an effective team member

Compensation/Benefits: 

• Starting hourly rate for external applicants is $23.90/hr. (increases based on relevant experience).  
• Reimbursement for travel expenses for work events (mileage etc.)
• Bay Area offers a comprehensive benefit package including a 4% match for the 403b retirement plan with immediate vesting as well as Medical, Dental, Vision, Life, Disability coverage and more.
• Bay Area also offers generous time off and work life balance with 13 paid holidays and three (3) weeks’ vacation for the 1st year of employment and a 37.5 hour work week.

See a list of all full-time and part-time employee benefits.

This position requires successful completion of a level II background screening based on the required duties and responsibilities.

How to Apply:  

• Send Resume and cover letter to recruiting@bals.org
• Include where you applied for this position (ex: bals.org, LinkedIn, Indeed, etc.).