Senior Grant Accountant 1

This position is currently unavailable.  For a list of open positions, please see our Careers page.

This role is responsible for financial aspects of the Corporation with the primary focus being a combination of grant related activities and accounts payable functions.  Monitors performance against grant budgets, supporting assigned grant staff and ensuring timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines. Communicates concerns about over/under performance in a timely manner. Maintains reconciliations of grant actuals to budget and ensures grants and related transactions are in compliance with all required grant governing bodies (i.e. state, federal, local etc.).  Prepares financial reporting as required by each grant. Coordinates with external parties for any monitoring activities by the funders (audits). Provides periodic reviews of proposed grant budgets as needed. Responsible for accounts payable function and accounting support associated with this function.

Applicants seeking employment with us should understand and share our commitment to the BALS’ mission and vision, and be willing to abide by the five core values of Bay Area Legal Services. 

Office Location

Ybor City
1302 N 19th Street
Suite 400
Tampa, FL 33605

Illustrative Duties:

Grant Maintenance and Reconciliation

• Post grant related entries into financial system (ie, receivables, revenue, costs, etc) and ensure accurate recording of both revenue and expense.
• Maintain reconciliations of grant actuals to budget
• Prepare financial reporting as required by each grant and provide documentation if needed for reimbursement-based grants
• Coordinate with other staff and prepare and update budgets as needed

Grant Monitoring and Compliance

• Ensure grants and transactions are in compliance with private, local, state and federal fund requirements as well as billing, journal entries and financial grant reporting
• Ensure validity and accuracy for payroll allocations to ensure payroll is allocated as stipulated in grant agreements and to ensure individual staff are not over or under allocated
• Monitor and report on performance against grant budgets to concerned parties and coordinate with staff to support timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines
• Timely communication of concerns regarding over or under performance against grant targets to appropriate parties

Grant Review & Reporting 

• Coordinate with external parties for any monitoring activities by the funders
• Provide and/or review proposed grant budgets as requested
• Compiles periodic and year end reports as required for audits etc.

Accounts Payable / Disbursements

• Reviews all invoices for payments as to necessary documents, approvals, due dates, purchase orders and price computations.
• Prepares/Reviews check requests and codes accounts accordingly, then enters the invoices into the financial system and provides the documents for the Controller to review/approve them. Runs appropriate reports and cross checks against totals.
• Prints all checks and prepares them for review and signing.
• Stamps all paid check requests, which contains invoices and any documentation, etc. as “PAID".
• Files all paid check requests and documents in the Accounts Payable files.
• Files all check copies numerically. Must account for all checks.
• Prepares all credit card charges for review/approval and enters them into the accounting system. Reconciles charges to statements when received.
• Ensure that organization’s tax-exempt status is communicated to all vendors and that the program is not subject to any payment of taxes.
• Set up vendors, ensure W-9 obtained, and perform vendor checks for all new vendor requests.
• Resolves disputed invoices and payments and assures that all invoices are paid in a timely manner.
• Opens, date stamps and distributes mail.
• Maintains files for correspondence, vendor files, and other fiscal documents.
• Assist with audits/audit inquiries

Other Duties

• Perform other non-grant related activities as needed
• Provide back up for other team roles/functions as needed
• Other tasks as assigned   

Minimum Qualifications:

• Bachelor’s Degree in Accounting, Finance or Business plus a minimum of 3 years of general accounting experience. Working knowledge of all aspects of generally accepted accounting principles
• Experience with Microsoft Office Intermediate level Excel

Preferred Qualifications:

• Experience working with non-profits
• Experience working with grant funding
   

Compensation:

• Minimum salary $58,000.00/yr (increases based on relevant experience)
• Excellent benefits and reimbursement for mileage.

This position requires successful completion of a level II background screening based on the required duties and responsibilities

How to Apply: 

• Send Resume and Cover Letter (including why this position is of interest to you) to recruiting@bals.org and state how you learned about the role.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.