Administrative Assistant Legal (Full-time)

Bay Area Legal Services is seeking to fill a full-time legal administrative assistant position on our Family Law team.

This position will provide support to attorney(s) by performing administrative duties.

Office Location

Ybor City
1302 N 19th Street
Suite 400
Tampa, FL 33605

Illustrative Duties

  • Ongoing Case support—Log incoming mail and track deadlines/calendar court dates, etc., assist with scheduling translators/interpreters and prepare payment for these as necessary, log and track client court-ordered classes/deadlines, disclosures, updated financial affidavits, etc., draft simple pleadings, notarize documents, e-file pleadings.  Assist with correspondence, phone calls, preparing and proofreading documents for submission, etc.
  • Case closure—Prepare closing letters and client evaluation/satisfaction surveys, copy & file surveys if returned, complete/review closing checklist prior to closing file in Legal Server, complete LSC compliance checklist prior to official closing of file, review with & verify Team Leader check off is complete, close briefs & files in case management system.
  • Receiving referrals, performing conflict checks, searching and downloading online court records, and forwarding to attorneys.
  • Other Administrative support duties—copies, distribute mail, prepare outgoing mail (certified), maintain hard copy files, phones, fax, etc.
  • Perform other duties as designated by supervisor.

Minimum Qualifications

  • High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of experience as administrative assistant and 1 of these years in a Legal Administrative Assistant or Legal Administrative Support Position.
  • Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint, and Outlook.
  • Excellent written and verbal communications skills, very detailed, and deadline oriented.
  • Ability to interview clients to determine essential facts and issues with regard to the nature and severity of their legal problems.
  • Ability to work responsibly and independently, being a contributing team member, and comfortable with case management and organizing files and data.
  • Ability and willingness to work in close contact with staff on legal problems of clients and to accept supervision and instruction.
  • Sympathetic and compassionate understanding of the social, economic, and legal issues faced by low-income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals.

Preferred Qualifications

  • Bilingual in English and Spanish.

Compensation

  • Depends upon experience, excellent benefits, and mileage reimbursement for travel.

How to Apply

  • Send resume and cover letter to recruiting@bals.org with the subject line, "Administrative Assistant Legal."
  • Include where you applied for this position (ex: bals.org, LinkedIn, Indeed, etc.).

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Still have questions?

If you live or have a case in Hillsborough, Manatee, Pasco, Pinellas or Sarasota counties, we may be able to help.

How do I apply? Am I eligible?

Call (800) 625-2257

to apply for service.

Or complete our online application

and we will call you back.